Facilities Coordinator - Olympus Corporation of the Americas (Center Valley, PA) in Allentown, Pennsylvania For Sale
Center Valley, PA - The Facilities Coordinator is the department lead responsible for coordinating workspace moves/space planning for the Center Valley and Breinigsville facilities. In addition, the incumbent will provide daily support to the Facilities Department with administrative tasks and operation of the main telephone switchboard. EOE M/F/D/V
* Lead planning and coordinating efforts for all workspace builds/moves, acting as the liaison between affected employees, contractors and Olympus management.
* Assist with building projects' planning and budgeting for Center Valley and Breinigsville locations; help to coordinate projects by preparing vendor contracts, entering requisitions in database, and forwarding purchase orders to appropriate project vendors and contractors.
* Help to coordinate bid process; schedules and vendor / contractor meetings.
* Prepare, track and process billing invoices for Facilities' vendors and contractors; provide information and support to Facilities' team needed to provide ongoing maintenance and building projects.
* Create and maintain spreadsheets to compile, track and share project data; develop and maintain files, binders and other paperwork for Facilities management.
* Provide issue research and resolution assistance to various Facilities' functions, such as maintenance and caf, and process requests in a timely and thorough manner.
* Coordinate ordering, receiving, stocking and distributing of office and other supplies for the Facilities' departments.
* Manage in-bound call volume on the main telephone console to insure callers are directed to correct location; keep soft console updated, check telemarketer messaging box and route to correct location.
* Assist with front lobby reception and related duties as needed.
* Perform other related duties as assigned.
(ONLY QUALIFIED CANDIDATES WILL BE CONSIDERED)
* High School diploma or equivalency required.
* Associates' degree preferred.
* Minimum 5 years experience in office administration, project coordination, space planning or related areas is required.
* Organizational skills with ability to multi-task and oversee projects and to communicate effectively with stakeholders, including upper management are essential.
* Excellent phone and customer service etiquette is necessary.
* Excellent verbal and written communication skills with excellent command of the English language are essential.
* Professional appearance is preferred.
* Mus possess a welcoming public personality; work well under pressure and in emergency situations.
* Must be a team player with ability to work independently with minimal supervision.
* Strong proficiency in Microsoft Office Suite and e-mail applications required.
Source: http://www.jobs2careers.com/click.php?id=xxxxxxxx68.96